ARCHIBUS - Higher Education Institutions

ARCHIBUS for
Institutions of Higher Education

Managing the facilities and infrastructure at institutions of higher education has its own set of unique challenges, from supporting research activities to classroom scheduling, conducting annual space and inventory surveys, and more. Join the hundreds of ARCHIBUS users who are linking information on their people, processes, places, and physical assets to create a comprehensive repository of information readily available to support strategic decision-making. More cost-effective than manual processes or narrowly-focused software products, ARCHIBUS typically helps educational institutions achieve payback in less than six months.

Centralize Space Information

Easily track and report on space and physical assets according to Facilities Inventory and Classification Manual (FICM) standards
Graphically identify types and duration of space usage and vacancies to enhance strategic planning
Create meaningful data roll-ups using multi-tier hierarchies that reflect your organizational structure
Streamline periodic space surveys using Web-enabled workflow tools to inventory and organize facilities-related information

View Higher Education Brochure [pdf 382KB]

ARCHIBUS for Educational Institutions

Best Practices for Institutions of Higher Education

Optimize Assets and Infrastructure

Analyze the value and performance of your assets to better prioritize capital spending
Increase cost awareness by tracking life-cycle expenditures on property, furniture, equipment, and infrastructure
Improve overall space utilization via powerful reporting and chargeback functionality
Maximize condition assessment efforts by tracking asset performance over time and identifying areas of improvement

"[With ARCHIBUS], we will certainly be able to maintain, if not increase, the amount of reimbursement UTMB will receive for the general maintenance and upkeep of its facilities."

—	Lynda Alexander, Facilities Information Specialist
	University of Texas Medical Branch

ARCHIBUS enables self-service capabilities through interactive mapping and Web-enabled applications

Maximize Indirect Cost Reimbursements

Accurately track space usage and occupancy to ensure maximum reimbursement for grants and other sponsored activities
Provide solid, defensible data and reports by grant, department, occupancy, and room use for audits from governmental or other external funding sources
Empower staff and faculty to access reports and enter information regarding space usage, duration, and grants while enforcing organizational standards.

Streamline Operations and Maintenance

Standardize and automate the work request and work order process through easy-to-use Web-based forms
Ensure the safety and regulatory compliance of buildings, systems, and equipment using tools for periodic condition assessment
Analyze the frequency of corrective maintenance to proactively identify potential problems
Improve equipment uptime by managing and documenting maintenance practices
Reduce unnecessary labor usage and costs by building, department, or equipment

Success Stories:

Rice University
Soka University of America
University of California-Riverside [Video]
University of California-Santa Barbara
University of Edinburgh
University of Illinois - Chicago
University of Missouri-Columbia [Video]
University of Portsmouth
University of Sydney
University of Tartu
University of Texas Medical Branch
Virginia Polytechnic and State University