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"The data we maintain in ARCHIBUS has become the gold standard at GM…these figures are very instrumental in driving the corporate scoreboard for strategic planning efforts."
- Paul Drotar
- Manager of Regional Engineering
Non-Manufacturing
Worldwide Facilities Group - General Motors
ARCHIBUS Condition Assessment: User Overview
Designed for Facilities Managers and Operations personnel, Web-based ARCHIBUS Condition Assessment provides the ability to efficiently collect, process, and report information on the condition of buildings, equipment, and systems. The application provides a dynamic repository on the condition of the organization’s physical asset portfolio, and enables a closed loop process in taking corrective actions to address critical deficiencies.
ARCHIBUS Condition Assessment helps users track and manage the most important items first, and make informed judgments to mitigate risk and achieve the organization’s core mission. Using Condition Assessment’s accurate, timely repository can help increase asset service life, minimize costly downtime, reduce administrative expense, and streamline capital planning and budgeting processes. Successful deployment could deliver improved Facility Condition Indices at a lower total cost of occupancy.
Feature:
Manage Assessment Items
Benefit:
Reduce administrative overhead and errors by centralizing the entire process for managing condition assessment projects in one location:
- Define new projects and generate a list of items (rooms and equipment) to be assessed
- View the overall project or drill down to a specific item
- Assign items to assessors
- Update and edit items
- Take corrective actions to address deficiencies
- Track progress of fixing deficiencies
- Export and import data to a mobile device
- Search for specific assessment items using filtering, searching, or ordering functionalities
- Verify completed items
- Generate reports
Feature:
Manage my Assessment Items
Benefit:
This view helps assessors save time and effort in tracking the condition of items and reporting on deficiencies. It provides each assessor with only those items assigned to them. With this view, the assessor can:
- Update the condition and status of rooms and equipment
- Add new data to the assessment list
- Export and import items to a mobile device
- View all their tasks or drill down to a specific item
- Search for specific assessment items using filtering, searching, or ordering functionalities
Feature:
Assessment Scoreboard
Benefit:
The Assessment Scoreboard presents both a visual and numerical rating overview of condition assessment items. This view helps managers quickly see the most urgent tasks essential to achieving strategic business goals, as well as the estimated costs of resolving them.
Condition Priority is listed vertically, and Condition Value is listed horizontally. Items in the upper left corner of the scoreboard window are the most urgent since the Condition Priority value is highest and Condition Value is the most severe. Accordingly, these items are indicated in red. For each condition rating, the scoreboard lists the number of condition assessment items of this condition rating and the estimated cost of addressing these items.
Users can select any cell in the scoreboard to drill down to those assessment items that correspond to a given Condition Priority and Condition Value.
Feature:
Assessments by Project
Benefit:
This view saves administrative time associated with answering questions regarding portfolio condition, such as:
1. Where should we focus our attention?
2. What are the most serious deficiencies?
3. What type of deficiencies are we facing and where do they exist?
4. What are the costs associated with each of the assessment projects?
This view allows for restrictions based on geography, project, date range and the entity with which the deficiency is associated (e.g. site, building, floor, room, equipment). It also supports various grouping of information, such as by recommended action or condition rating. For further investigation, the view supports a drill down capability into the specific assessment items.
Feature:
Open Safety Issues
Benefit:
This view can help operational managers focus attention on the highest priority safety items, as well as give them the ability to drill down to specific items.
Feature:
Work Requests Summary by Active Assessment Items
Benefit:
Users who have also deployed ARCHIBUS On Demand Work can ensure closed-loop problem resolution by using this view to track the corrective actions taken to address assessment deficiencies.
Feature:
Building Condition Summary
Benefit:
This view provides essential information for managers needing to benchmark building conditions across a portfolio. For example, reporting the Average Facility Condition Index (FCI) for each selected building can be useful in acquisition, consolidation, and disposition scenarios.
Feature:
Condition Assessment collected on supported mobile devices
Benefit:
Users can conduct inspections and collect data in the field efficiently using supported Windows mobile devices or tablet PCs. Managers can also reduce data collection and analysis efforts by applying assessment criteria to existing ARCHIBUS asset data.
Feature:
Highlight Buildings and Rooms with Issues of…
Benefit:
This view saves administrator and craftsperson time in locating rooms and buildings with deficiencies. The view presents a drawing of each floor with the rooms that have deficiencies highlighted. In deployments that use GIS capabilities, this view will also present the associated building on a map.
Feature:
Cost and Rating by Classification
Benefit:
This view supports rapid resolution of assessment issues by analyzing which proactive actions are needed by site. Classification line items that have a numerically high Condition Rating warrant greater attention, as they are more critical to address immediately.
Below in the selected site, “Market Street”, the classifications “Fire Protection Piping” and “Wiring Methods” each have a rating higher than 40, which indicates a relatively high need for action versus all the other Classifications shown for the site. These classification ratings can then be easily associated with trades, and assist in resource allocation decisions.
Feature:
Paginated Report for Assessment Items
Benefit:
The Condition Assessment application easily enables exporting selected assessment items to a report that can be printed or edited with ease. This report can be used for off site or remote assessments and helps visually communicate the necessity of corrective action to key decision-makers and other stakeholders.
