Recent Issues
Vol. 25, No. 3
Thanks to Our Nexus 2016 Presenters and Attendees.
Vol. 25, No. 2
ARCHIBUS Strategic Space Planning:
Plan short-, medium-, and long-term “what-if” scenarios for organizations of all sizes
Vol. 25, No. 1
National Oceanic and Atmospheric Administration (NOAA) Improves Asset Management with ARCHIBUS
Vol. 24, No. 6
On Deck at ARCHIBUS Nexus 2016, San Diego: Seasoned Industry-Expert Speakers
Vol. 24, No. 5
Navigate the Future in Real Estate, Infrastructure & Facilities Management: Chart your Course to ARCHIBUS Nexus 2016
Vol. 24, No. 4
ARCHIBUS V.22 Brings “Intelligent Advancements” to Enterprise Asset Management, Strategic Space Planning, Environmental, and Other Capabilities
Vol. 24, No. 3
Thanks to Our Nexus 2015 Presenters and Attendees
Vol. 24, No. 2
ARCHIBUS Nexus Preview III: Technical Sessions, Expert Instruction, Exceptional Results
Vol. 24, No. 1
ARCHIBUS Nexus 2015 Keynote Speakers Launch 20th Annual Event
Vol. 23, No. 9
Registration Open!  ARCHIBUS Nexus 2015: How They Did It. How You Can Too.
Vol. 23, No. 8
Your Work Simplified...More About Mobile in ARCHIBUS V.21.3
Vol. 23, No. 7
Announcing ARCHIBUS V.21.3: Simplicity through Intelligence.
Vol. 23, No. 6
The Nebraska Medical Center Success Story, ARCHIBUS Nexus 2015, and more.
Vol. 23, No. 5
Sellafield's Keynote Video, Technology Award, CIO Review, and more.
Vol. 23, No. 4
ARCHIBUS Nexus 2014 Convenes Real Estate and Facilities Management Innovators from around the World
Vol. 23, No. 3
ARCHIBUS Nexus Speakers and Panelists Complement Expanded University Technical Sessions
Vol. 23, No. 2
Nexus 2014 University – Hot Topics Labs. Intensive. Interactive. Invaluable.
Vol. 23, No. 1
New Performance Metrics Framework, ARCHIBUS Nexus 2014, and More.
Contents
Company News
ARCHIBUS Nexus Preview III: Technical Sessions, Expert Instruction, Exceptional Results

Our highly popular technical sessions at ARCHIBUS Nexus 2015 offer the means to maximize your NEXUS experience, with a wealth of product and process insights delivered by ARCHIBUS experts. Now is the time to register: seats are going fast!

Consider our four 8-hour Hot Topics Training sessions on Sunday, April 19: System Administration, BIM Integration, Mobile App Development, and Performance Metrics. Seating is limited to 25 people per session, so make your move now.

A large selection of other technical topics will capture your interest, relating to the many ARCHIBUS applications in our new V.21.3 release. These include overviews of ARCHIBUS Lease Administration, Reservations, Project Management, and Geospatial Extensions for Esri.

Session topics include Developing a Strategy for areas like Asset Management, Lease Administration, Space & Occupancy, and BIM, as well as practical “How-To” Tips for Personalizing the Experience, Enabling ARCHIBUS Mobile Apps,  Managing a Portfolio of Projects, Forecasting  Space Requirements, and much more.

There will also be an ARCHIBUS Product Café, where our Product Development team will present applications in short working groups.  Our Talk to the Techs Lab also returns: software developers and our Customer Support team will take your questions and challenges directly.

ARCHIBUS Nexus 2015

ARCHIBUS Nexus Training 3

ARCHIBUS Nexus Training 3
AUG Leader Profile
AUG Leader Chris Phinney: Diving Deep in Business, as in Life

At the forefront of sophisticated municipal ARCHIBUS implementations in Canada, the City of Hamilton, Ontario, has Supervisor of Facilities Services/IWMS Chris Phinney to thank.  Besides staying on top of best practices and the newest technologies, Chris runs the large and very successful Ontario ARCHIBUS Users Group (AUG) along with co-manager Kara Ferreira of the nearby City of Brampton.

When he’s not doing deep dives into IWMS topics, you may find him in scuba gear, pursuing an active interest in underwater archaeology. One busy morning recently, Chris took a few minutes to share his thoughts on things ARCHIBUS and aquatic.

Chris, you got into FM almost by accident, from an extensive private sector IT background. How was that?

I’ve been involved with IT since high school: I was building computers before going on to college courses in programming. My exposure to FM came while working at Kraft Foods, as the IT liaison on an FM committee that used ARCHIBUS: I was exposed to ARCHIBUS by watching the BP implement it.

When an opening came up at the City of Hamilton’s IT Department, the mention of ARCHIBUS support on my resume was enough to get my foot in the door. Of many, many applicants, I was the only one who mentioned any familiarity with the software, which got me an interview and, ultimately, the job.

Was there a steep learning curve, moving from IT to ARCHIBUS and FM?

I had a good aptitude for facilities management. My dad owned an apartment building when I was young, and I’ve always been mechanically inclined. My whole family is pretty handy and will take a shot at fixing almost anything. This gave me a leg up for mechanical systems and building maintenance. While getting up to speed on ARCHIBUS, I was embedded in the Facilities Department for eight years, which was a great learning experience.

What do you think is ARCHIBUS’ biggest strength?

My opinion is that the core strength of ARCHIBUS is its flexibility and ease of personalization.  That has let us build many of our own modules and expand the functionality where we need it.  It’s far superior to other software I’ve looked at, in that regard.

You’ve had such big turnouts for the Ontario ARCHIBUS Users’ Group that you head up! What’s your secret?

Well, I’m lucky to have AUG members like Kara Ferreira, who helped organize our last meeting, as well as support from our BP and ARCHIBUS, who are instrumental in getting meeting invitations out by email. We were quite happy with our last meeting, which attracted 50 people, including participants from western Canada, who Skyped in.

There’s also a lot of enthusiasm from attendees, for sharing cross-industry experience and perspectives. I always go to these meetings with a notebook, because they are idea factories that help us address common problems. We sometimes do site tours, depending on who is hosting, so it can take a whole day; it’s highly educational as well as a lot of fun.

We see that you’re registered for ARCHIBUS Nexus—which will be in Chicago this year, April 19–22.  Do you ever have trouble justifying the cost to management?

We’ve always used the value of networking, collaboration, and training as justification—and this year, I plan to take three people to Nexus.  Recently we started quantifying our return on investment (ROI) by figuring what we save by taking training at Nexus. That training gives us the capability to take some of our customization/programming projects in-house rather than having our BP do it—which can cost hundreds of dollars an hour. I finally managed to put a number around that.

Drum roll, please…how high of a number was it?

My calculation shows we saved three times the cost of attending Nexus:  a 300% ROI from a week’s worth of conference…that’s pretty good!

Sounds like you have a pretty full plate, work-wise. What do you do when you’re not immersed in ARCHIBUS activities?

You’ll generally find me submerged in all things underwater. I teach underwater archaeology to volunteers and am heavily involved in the preservation of historic shipwrecks, as president of Save Ontario Shipwrecks (SOS).  When most other Canadian kids were learning how to play hockey, I was learning to sail and dive.

I also have a passion for cave diving, and recently spent 18 days on the Yucatan Peninsula, where I volunteered on a science project with McMaster University. They are doing studies on climate change, linking that to the fall of the Mayan civilization and gaining a better understanding of how the environment has changed. The team does this by studying cave sediments, taking core samples, and deploying sensors.

And you do all this on your own dime?

It’s a form of science tourism, I guess, so I paid thousands of dollars for the privilege of helping with the study—and look forward to going back. My time with SOS is also all volunteer, but I’ll be leaving that organization’s board to work with a group called Ghost Fishing: The Ghost Fishing folks focus on recovering abandoned fishing gear; I’ll be working with divers in Canada to clean up the Great Lakes by collecting broken fishing nets and other underwater debris that threaten the aquatic environment.

Chris Phinney

Phinney Under Water
Click to Enlarge
Product News
V.21.3 Highlight: Organizing Meetings is Even Easier with ARCHIBUS Reservations

When your challenge is to coordinate the scheduling of meeting spaces and support services, and to ensure that all attendees can participate, be sure ARCHIBUS Reservations is in your toolbox to handle these tasks over the Web using desktop or mobile devices.

Reservations integrates seamlessly with Microsoft Outlook and Microsoft Exchange Server features and functionality.

ARCHIBUS Reservations makes coordinating meeting spaces and people easier by addressing your biggest challenges, such as:

  • Synchronizing all systems
  • Avoiding double-booking of rooms
  • Effectively using space and other resources

Best of all, when changes must be made, they can be in a few simple steps, with all changes communicated automatically to all meeting participants.

You can manage reservations—anywhere you are—from your mobile device, from ARCHIBUS Reservations, or from ARCHIBUS Reservations Plugin for Microsoft Outlook. You can also perform updates from any Exchange calendar application (for example, Outlook Web Access).

ARCHIBUS Reservations: Coordinating meeting space and services doesn’t get any easier than this.

For more information, contact your AI Business Partner or ARCHIBUS

ARCHIBUS Reservations
Alternative Workplace Strategies White Paper: More Than Just Working from Home

Alternative Workplace Strategies (AWS) have cemented their place in mainstream strategic business planning, worldwide. In a recent survey of seventy corporations across North America and Europe, corporate decision–makers confirmed this acceptance of AWS.

In the survey (CBRE EMEA Research Group Consulting, 2013–14), close to 50% of respondents considered flexible workplace options—especially telecommuting—important for a high-quality work experience. Further, respondents showed a keen understanding of AWS benefits, including greater employee attraction and retention, improved work/life balance (alignment) and productivity, and business continuity.

Learn more about the why’s and how’s of AWS: request our white paper, Delivering Outstanding Value with Alternative Workplace Strategies.

ARCHIBUS Awards Nomination