Vital Statistics
Organization:
Curtin University
Location
Australia
Facilities Facts:
Approximately 290,500 square meters (approximately 3 million square feet) of space; 341 owned and leased buildings; occupying more than 120 hectares (approximately 300 acres) of land.
ARCHIBUS Applications:
On Demand Work, Preventive Maintenance, Project Management, Condition Assessment, Asset Portal, Smart Client Extension for Revit, Service Desk, Space Inventory & Performance, Personnel & Occupancy
Reasons for Implementing:
Eliminate manual processes; optimise space management; introduce a project administration tool; improve management of parks and gardens; introduce GIS for improved campus mapping, way-finding and geospatial business intelligence.
Benefits Gained:
Reduction in resource load for administrative processes; achievement of significant improvements in facilities management processes and systems; operational cost savings and improved reporting.
Web Site:
www.curtin.edu.au
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Australia's Curtin University Innovation Tracks Landscape Assets and Capital Projects with ARCHIBUS

Located in the state of Western Australia, with its main campus in Bentley – six kilometers from Perth, Curtin University boasts a portfolio of 341 buildings comprising 290,500 square meters (approximately 3 million square feet) of space and occupying more than 120 hectares (approximately 300 acres) of land. Curtin is the state’s largest university with more than 46,000 students. The University is known for its bold architecture, cultural diversity, innovative use of technology, and beautifully landscaped grounds.

To better maintain its widely-admired expanses of greenery, Curtin has taken ARCHIBUS functionality and applied it to its grounds and landscape management in a creative and cost-effective way. By developing a location and CAD-based inventory of all its trees, shrubs, and lawns on its Western Australia campuses, the University’s landscape assets are being tracked in Autodesk’s AutoCAD and linked with the ARCHIBUS On Demand Work application to issue work orders for unscheduled grounds and landscaping services. ARCHIBUS Preventive Maintenance is also employed to schedule and perform routine parks and gardens maintenance.

Better Tracking of Trees and Projects

Trees are categorized in ARCHIBUS for their historical and environmental significance. That information along with parks and gardens data are used for site selection when building new facilities —which all underscores the added value provided by Curtin’s award-winning ARCHIBUS implementation.

In spite of the recognition it has received for its landscape management, however, Curtin University isn’t resting on its laurels.

More recently, the University implemented an ARCHIBUS Web-based Project Management application to assist with project administration for all major capital, refurbishment and other significant facilities management projects, explains Roslyn Gray, Curtin’s Program Manager for Business and Technology Solutions/Properties.

“Our goal,” explains Gray, “is to have a single repository to capture and store all project information, including project documents, emails and financial data imported from the University’s finance system to assist with project cost management.”

Streamlining Security System Maintenance

While Curtin’s facilities management staff are the main users of On Demand Work and Preventive Maintenance, the University recently extended the use of those applications to the maintenance of its security systems infrastructure that includes access control, intrusion detection, intercoms, and CCTV systems.

“We now have our security infrastructure team successfully managing all security systems maintenance in ARCHIBUS,” Gray points out. “The external security contractor can access the system to track completed work orders. We are planning to implement mobile handheld devices to assist our staff in completing work out in the field.”

Curtin University has also taken space management to the Web, using the newest ARCHIBUS applications to optimise space use and to publish building floor plans to the wider community.

The University has many other technology goals for the near future. Among them is the implementation of the Condition Assessment application, as well as the introduction of GIS capabilities using ESRI applications and ARCHIBUS.

“In addition to ongoing ARCHIBUS system upgrades and implementing mobile technologies, we will periodically conduct planning and training workshops with users as more applications are added and more people need to access them,” adds Gray. “We’ll also be updating our five-year plan so we can stay ahead of the curve operationally and financially. There is a lot to look forward to.”