Vital Statistics
Organization:
Kimberly-Clark Corporation
Location
Dallas, Texas
Facilities Facts:
Over 55,000 employees worldwide, operations in 35 countries.
Reasons for Implementing:
Consolidation of global real estate/facilities for improved property/lease management
Benefits Gained:
Improved accuracy/access to real estate and facilities management data; comprehensive reporting capabilities; and portfolio cost reduction
Business Partner:
Business Resource Group (BRG)
Web Site:
www.kimberly-clark.com
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Kimberly-Clark Centralizing Global Real Estate Management Data Using ARCHIBUS Software

Consumer and medical workplace products giant Kimberly-Clark Corporation’s position as a leading global company is borne out by its over 55,000 employees and more than $19 billion in sales from its operations in 35 countries.

The company’s far-flung real estate portfolio was a source of strength but also was a collection of assets that was difficult to manage due to decentralized property and facilities management information.

That has changed thanks to the company’s efforts in consolidating its North American facilities data and now it is doing the same with the information on its overseas operations.

The worldwide roll-out of Kimberly-Clark’s ARCHIBUS software to centralize and standardize facilities information and processes is being spearheaded by Steve Farashian and Azariah Stevens, Systems and Technology Specialist and Facilities Management Strategic Analyst, respectively, at Kimberly-Clark. While the scope of the project is now global, it began as a local effort initiated by the facilities data duo and two other team members only a few years ago.

Data Centralization, Real Estate Rationalization

Kimberly-Clark’s data centralization project began with two of the company’s administrative sites in Georgia and Wisconsin and included various buildings and 2 million square feet of space. Those facilities included warehouses, pilot sites, as well as office and administrative space. To keep track of those properties and their operations, the company implemented ARCHIBUS Space Management, Building Operations Management and a customized Furniture & Equipment application to keep track of laboratory equipment locations and ownership.

ARCHIBUS Real Property & Lease Management was also used to help the centralization project collect all portfolio and lease data and develop a lease administration plan to more effectively manage the company’s high percentage of leased properties. The project also consolidated details on owned properties, and on all property tax information. System users are able to easily access the ARCHIBUS system and its wealth of information through a Web graphical user interface tailored to their needs.

That implementation was gradually extended to Kimberly-Clark’s other North American manufacturing properties in the U.S. and Canada, a portfolio totaling approximately 35 million square feet. The system now keeps accurate, consolidated information on those holdings.

International Roll-Out

“The Centralized Real Estate Group has now begun a database expansion project that gathers portfolio information for all of Kimberly-Clark’s properties beyond North America,” reports Farashian.

The company’s real estate portfolio outside North America that includes operations in over 32 other countries comprises an untold amount of space, buildings, leases, and owned property, and is expected to double the existing portfolio data when the project is complete.

“One of the other big benefits of our ARCHIBUS implementation has been improved document management,” Farashian points out. “We scanned all our leases and other documents, which were captured as .PDFs. We also have a lease contact management feature that shows tenant/management options and responsibilities relating to maintenance, landscaping and so forth.

“We can now track and analyze all cost information using ARCHIBUS and its comprehensive reporting,” Farashian adds. “Most importantly, the real estate group will finally be able to manage leases, properties, and other real estate-related matters in a centralized and proactive way no matter where those properties are.”