Integrated Workplace Management System

What is IWMS? 

An integrated workplace managements system (IWMS) is a software platform that optimizes Facilities around their greater purpose, whether that purpose is related to costs, sustainability, wellness, security, compliance, productivity, or all of the above.

Hospitals, schools, businesses and governments all need different things from their facilities, so an IWMS platform enables each institution to create a facilities strategy that meets its unique needs. That can mean anything from reducing operational cost, to shrinking a building’s energy footprint, designing a more collaborative workplace, building a new campus, consolidating real estate, and more.

In the past, building, maintaining, leasing, and managing facilities were kept separate, which meant  relevant data wasn’t shared, and efforts generally operated out of sync. While IWMS applications are adapted for different initiatives, they integrate in one end-to-end system, sharing and analyzing collective data. In this way, IWMS solutions centralize data, connect everyone, and provide a top-down view for creating a successful overarching strategy.

IWMS Applications by Domain

IWMS vs. CAFM, What’s the Difference?

What is the difference between an IWMS system and a CAFM(Computer Aided Facility Management) system? The two terms are  in fact different stages in the evolution of the same software technology. CAFM systems were invented when ARCHIBUS first integrated Facilities Management software with AutoCAD, allowing users to manage facilities through a visual interface. As CAFM systems were enhanced to integrate with expanded capabilities, they evolved into IWMS solutions.

7 Benefits of IWMS Solutions

IWMS solutions unlock many opportunities for savings and optimization, but the strategic value of facilities goes far beyond cost. Today, IWMS technology is indispensable in shaping your facilities around your goals, optimizing where you work to enhance how you work. In this way, IWMS software is unleashing new ways for organizations to connect people, places, and processes.

1. Maximize Space Planning

Create a space strategy that fits your organization. Bring accountability to every square foot with a chargeback system, assign space using interactive floorplans, measure space usage with sensors, or create an innovative shared-space strategy. Combine inventory, performance, occupancy, and cost in a plan that connects your spaces to the needs of the people in it.

2. Optimize Building Ops, Preventative Maintenance

Streamline work orders on a mobile framework, and extend asset life-cycles with Preventative Maintenance. Send resources where they are needed most, eliminate work order backlogs, and track work order status in real time. Connect contractors, staff, and administration to one transparent system that ensures everybody is on the same page.

3. Leverage Your Real Estate Portfolio

Consolidate your real estate portfolio, streamline lease management, and get a top down view of all of your properties. Connect  financial real estate data with space and occupancy data to create a portfolio strategy that is best suited for your organization.

4. Project Management, On Time and On Budget

Manage projects from planning through to completion with a project management framework that is integrated with all of your real estate, maintenance, and building data. ARCHIBUS has proven ability to enhance efficiency and accountability of capital projects, and to deliver massive budgets on time and on budget.

5. More Productive Workplaces with Innovative Space Sharing

Organizations are rethinking the workplace, using IWMS solutions to design space around function rather than assignment to a particular person. IWMS software enables organizations to designate shared spaces for various activities, creating agile offices that adapt daily to the needs of a workforce.

6. Smart Buildings and IoT

IWMS systems are great at synthesizing data into strategic dashboards that inform planning. Smart Buildings enhance this process by collecting data through IoT, meaning cameras and sensors. In this way, an organization can link automated systems to real-time data, providing benefits that were previously impossible.

7. Streamline Compliance

From energy management and achieving LEED certification, to managing hazardous materials or complying with financial regulations, IWMS software streamlines the compliance processes around your equipment and facilities.

Best IWMS Software, Why ARCHIBUS

As the industry’s leading pioneer of IWMS software, with 35 years of innovation, ARCHIBUS is uniquely suited to tackle your challenges and has the track record to prove it.


ARCHIBUS applications are highly rated across the board, connecting all relevant data and stakeholders in one system. Use ARCHIBUS for all point-solutions to benefit from an interface that adapts to user roles, while synchronizing everyone’s efforts in one strategy.


ARCHIBUS is designed for a simple implementation. ARCHIBUS connects seamlessly to other systems out of the box, and built-in personalization means you can easily adjust the interface to fit the terminology and workflow of your organization.


The ARCHIBUS global network can provide local support, training, and consultation anywhere. ARCHIBUS also boasts a tight-knit community of users who exchange solutions and help each other overcome challenges.

ARCHIBUS Runs Anywhere

IWMS Applications

Browse IWMS solutions for real estate, infrastructure, and facilities management

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