AIMS: The Ministry’s Goals for Asset Management
MS203 | April 30th | La Salle Ballroom A&B | 10:40AM – 11:25AM
The Challenge was to centralize Ministry data for its assets (property/IT & Security) and their associated inventory and equipment assets previously recorded in multiple systems and documents maintained either centrally or at Embassy locations (Posts) . Working in a complex & highly secure IT environment, we have implemented ARCHIBUS Solutions which are now providing a comprehensive & accurate repository of all fixed asset and inventory items, unified processes to manage the Ministry’s asset data, consolidated Lease management practices and Maintenance management processes interfaced with FMIS to retrieve actual costs. ARCHIBUS is now the single source of the truth for the automated generation of all of the Ministry’s Post Asset Management Plans (60 in total). With a user community spread across the globe, the international face-to-face training strategy was a key for success. Users from different countries joined regional hubs where they were trained and shared experience and knowledge.