The project, started in November 2010, had as its goal raising efficiency, as well as modernizing and insuring transparency of its operations, by streamlining business processes. To achieve that goal, the company needed, among other capabilities, to generate detailed reports in order to make strategic decisions, as well as plan and execute equipment, furniture and asset moves in an efficient manner. It also wanted to track location and depreciation of assets and provide fully automated room and facilities reservations.
As a result of these needs, Türk Telekom issued a Request for Proposal from several international facilities management software companies — ARCHIBUS, Inc. among them. As a regional representative, ARCHIBUS Solution Center-Romania (ASC-Romania) won the tender by presenting a solution that was capable of satisfying all the requests by efficiently adapting ARCHIBUS real estate, infrastructure and facilities management solutions to Türk Telekom’s specific needs. For this project, ASC-Romania worked alongside two strategic partners: Innova, the leading IT solutions company in Turkey; and Procos Group, part of an international network of facility management consultants.
“The decision that we took depended upon the proposal’s ability to adapt to our specific needs,” declared Şükrü Kutlu, manager of Türk Telekom’s Human Resources Support and Regulation department. “Of course, the price was also important. More than that, the team that presented the project and the one who would implement it had to generate the kind of trust that is needed to build a long-term partnership.”
After a complete assessment of the client’s needs and objectives, ARCHIBUS Solution Center-Romania proposed an integrated implementation of ARCHIBUS applications. They included Real Estate Portfolio Management (including reservation of rooms and hoteling capabilities), Space Management, Overlay with Design Management for AutoCAD, Furniture & Equipment Management, Preventive Maintenance, On Demand Work, and Move Management.
The project has three phases, the first one being a pilot project based upon implementing the following ARCHIBUS applications:
- Real Property and Lease
- Space Management
- Room Reservation
- Building Operations (Maintenance Management)
- Move Management