Through simple personalization, periodic re-configuration and other modifications, Vodafone’s original ARCHIBUS implementation is able to generate quarterly space and occupancy reports, integrate views of ARCHIBUS data with AutoCAD drawings, and support individual and group moves using ARCHIBUS Move Management.
Using ARCHIBUS, Vodafone also has the ability to access quick overviews of the company’s UK campus, identify buildings that fall below its 95% target occupancy rate, and enable desktop planning for its approximately 7,000 employee moves annually.
In addition to having data to support vacancy statistics, and technology to perform strategic space and portfolio planning, the company was able to dramatically drive down the cost of managing over 1.4 million square feet of office and telephone exchange sites.
Working with ARCHIBUS Business Partner Excitech, Vodafone more recently introduced Web Central-based dashboards that provide graphical reporting for improved analysis of their strategic and operational space management requirements.
In addition, the use of Web-enabled Move Management provides more convenient online support for employee moves. Users can now request moves, view the spare desks on the chosen floor plan and track the progress of the request, all from their desktops.
Just as important, Vodafone’s ARCHIBUS platform is able to conduct its quarterly census throughout the UK in a single day, versus weeks, for more accurate headcounts and space audits.
The ARCHIBUS platform also supports space metrics using an “ARCHIBUS-ready” spreadsheet incorporating a moves matrix. This means that, once any move project is complete, the resulting move information can be uploaded into ARCHIBUS via a data transfer utility that checks data tables for errors prior to uploads. It also updates the Employee table and the Rooms table within ARCHIBUS.