Prior to the implementation of ARCHIBUS, a survey was conducted on all university buildings to get a more accurate inventory of the institutions’ holdings and related challenges. The effort, performed by students from Wuhan University of Survey and Mapping, included room surveys and the creation of facilities drawings made with CorelDRAW.
Following this initial attempt at capturing all building drawing and room information, the university realized it needed a more versatile, technology-forward solution for its purposes. It was at that point that the ARCHIBUS solution was rolled out in only six months to create a single space data repository that was more accessible to a wider audience. A key element of this transition to improved technology included the importing of the old CorelDRAW drawings into AutoCAD, which allowed them be viewed and modified using the University’s newly acquired ARCHIBUS Overlay with Design Management for AutoCAD & Revit application.
With survey and drawing information centralized in ARCHIBUS, Wuhan University finally has an accurate set of building drawings that are easily accessed. In addition, the university was also able to standardize definitions of room category and type, in alignment with Ministry of Education initiatives, and standardize space management practices in such areas as usable area analysis, space assignments and reporting. ARCHIBUS was instrumental, for example, in helping the university establish the Space Standard Area (SSA) measurement to calculate college and departmental space chargebacks.
“ARCHIBUS also enabled the kind of fixed-format reporting that was needed for the annual report submitted to the Ministry of Education,” explains Xue. “It used open source iReport which was seamlessly integrated with ARCHIBUS Web Central.”
And just as seamlessly for that report and other needs, the university’s facilities management department was able to use Web Central and the campus intranet to access and share information from its various colleges, IT department, property management department and other users.
“The Wuhan University implementation,” Xue reports, “is demonstrating the importance of establishing room and drawing standards for efficient facility management and of constantly refining the system to improve functionality.
“It will also help us with our future goals of integrating ARCHIBUS with the university’s legacy Human Resources management system. And with 960 of our 991 buildings now in our database, we’re looking forward to capturing the data on the final 31 buildings in our portfolio to create a single, unified campus.”